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The Regulatory Binder is a template and guidance document for tracking documentation associated with studies involving human subjects. It is designed to help study sites achieve and maintain regulatory compliance and adhere to high standards of practice in the conduct of research involving human subjects.

The binder is divided into several sections, each of which outlines regulatory documentation requirements, general guidance for organization and record keeping, and, when applicable, references to federal regulations and Good Clinical Practice guidelines.

General Guidance for Using the Regulatory Binder

• The Regulatory Binder is a template. Include only sections pertinent to your protocol.
• Omit unused sections and add sections as needed.
• Organize and order the sections to facilitate easy use and reference, e.g., file most used and referenced sections in the front of the binder.
• Add additional tabs and/or documents to each section as needed.
• Keep the Regulatory Binder current and up-to-date.
• Identify an individual(s) responsible for maintaining the binder. Ensure that this person is on file with the IRB as an Additional Person to Contact to ensure that all IRB correspondence and documents are received/filed in a timely manner.
• Store binder in a safe and secure location, but accessible to study staff at all times.
• Participant-specific documentation and information, e.g., signed consent forms, test results, and completed case report forms, should be maintained separately in participant-specific binder/file.

Each Harvard Catalyst-affiliated institution may have additional regulatory requirements or guidance not covered by the materials in the binder. Investigators are encouraged to contact their institutional Quality Assurance/Quality Improvement (QA/QI) office for details.

Electronic Regulatory Binder Project

The eReg Binder is a REDCap project developed by the Partners Human Research Quality Improvement (QI) Program and Enterprise Research Infrastructure & Services (ERIS). The eReg Binder assists sites with the electronic storage and maintenance of regulatory documents for IRB-approved protocols. The eReg Binder is available through the REDCap consortium.

• If you are interested in using the binder, please contact the REDCap Administrator at your institution to find out if the template is available for use.
  • To find the contact at your institution, please search for your institution then click "view collaborators."
• If you are a REDCap Administrator interested in adding the template to your environment, full instructions are available. For additional information, please contact EDC Support.